The Permits Compliance Coordinator will be responsible for managing the renewal process of permits for Fulfillment Centers (FC), Delivery Stations (DS), Sort Centers (SC), Sub Same Day (SSD), and Storage & Distribution Centers (SDC) in Brazil. This includes Operational Permits, Fire Permits, Retail Product Licenses, as well as certifications from the Agriculture Ministry and Technical Councils (Pharmaceutical, Veterinary, and Chemical).
The role involves coordinating between consultants and internal stakeholders to ensure seamless exchange of information and documentation. The coordinator will oversee the entire permit renewal process, guaranteeing timely procurement of required authorizations and compliance with regulatory standards.
The Permits Compliance Coordinator must establish trust with teams such as Pre Construction, Construction, Launch, Environment, PXT, Procurement, RME, Legal, Public Policy and Operations, maintaining consistent communication to ensure updates to permits and licenses align with any facility or process changes.
This position also requires using designated software, cloud-based and AI platforms to manage permits, licenses, and critical documents. The coordinator will generate progress reports on renewal processes and perform regular site inspections to proactively address compliance issues.
Key job responsibilities
- Manage and execute the permits’ renewal process, in compliance with the applicable regulation (federal, state, and local);
- Coordinate the consultants involved in the permits’ renewal process;
- Serve as a connection between consultants and multiple internal stakeholders to collect and deliver the required information, reviewing and validating it previously, to ensure that it meets the requirements established by the authorities;
- Develop long-term collaborative relationships with the stakeholders involved in the process, to ensure that the risks related to the permit’s renewals are identified and communicated early;
- Maintain permanent communication with the operations areas to update permits and licenses each time modifications are made to the facilities or processes;
- Provide support to the sites during inspection visits by authorities; Prepare and follow up on action plans to correct findings;
- Conduct inspection visits to the sites regularly to identify permit-related non-compliance issues and suggest corrective actions.
- Prepare progress reports on the permit renewal processes;
- Maintain communication with opetation leadership (Site and Station Leaders);
- Record and manage permits, licenses, and critical documents using specific software or cloud-based platform.
Basic qualifications
- Speak, write, and read fluently in English
- Knowledge of Microsoft Office products and applications at an advanced level
- Bachelor's degree required, preferably in Chemical, operational, food or environmental Engineering, Chemistry, Veterinary Medicine, Pharmacist or related field.
Preferred qualifications
- Bachelor's degree or above
- Experience engaging with regulatory agencies in permit applications or equivalent
- Experience in customer-facing environment, warehousing, logistics or manufacturing
- Experience communicating clearly and concisely with leadership, stakeholders, and cross-functional teams
- Experience in a fast-paced, high-tech company, or experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
- Experience delivering technology products or services in a high growth environment
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